2007-08 Rates
Reservations (a registration form for GROUPS is provided below)
Conference rates are quoted below and facilities usage includes use of meeting room, kitchen, dining hall, grounds and parking. It does not include meals, linens or the cleaning fee. You may provide your own bed linens or these items (sheets & pillow case) can be rented for a one-time fee of $6/bed. No sleeping bags, please; we get very cranky if this health/sanitation rule is broken. To help us keep rates reasonable, we ask that you bring your own towel and toiletries.
|
Group Size |
Conference Space |
Dorm Accommodations |
Semi-Private Rooms |
Total Per Person Rate |
|
up to 20 people |
$300 |
@$19* |
@$24* |
depends on grp. size |
|
21-39 people |
|
@ 19* |
@ 24* |
$34 - $39 plus tax |
|
40-70 people |
exclusive rate |
exclusive rate |
exclusive rate |
$35/person |
* Massachusetts Room Occupancy Tax of 5.7% will be calculated on the accommodations portion of your bill.
(DATE)________________________ (Arrival Time)__________________to
(DATE)__________________________ (Departure Time)__________________
for (purpose of meeting)_____________________________________________
2. Accommodations ONLY (check-in after 5 pm, check-out by 10 am)
No. of females _______ in dormitory at daily rate of $ 19 X number of nights _____
No. of males _______in dormitory at daily rate of $ 19 X number of nights _____
No. of females in semi/private rooms at daily rate of $ 24 X number of nights _____
No. of males in semi/private rooms at daily rate of $ 24 X number of nights _____
3. Meeting Space ONLY
We expect ______________ persons to attend for _______ days during these hours: ____ am to _____ pm
4. Accommodations AND Meeting Space
4A. EXCLUSIVE USAGE For groups of 40 or more people
ii. Day Fee for retreat participants who commute, @ $20/person/day
We expect _________ additional persons to attend for _______ days
4B. EXCLUSIVE USAGE for groups of UP TO 40 people = $1400 per 24 hours x number of 24-hour periods:_______ (this rate includes accommodations AND meeting space). The 24-hour period starts and ends at 5 pm.
i. We expect ____________ persons to attend.
No. of females _______ in dormitory at daily rate of $ 19 X number of nights _____
No. of males _______in dormitory at daily rate of $ 19 X number of nights _____
No. of females in semi/private rooms at daily rate of $ 24 X number of nights _____
No. of males in semi/private rooms at daily rate of $ 24 X number of nights _____
ii. Minimum Meeting Space rate is $300/24-hours for up to 20 people. For groups of 21-39 people, the rate is $15/person for up to 24-hours.
We expect _________ persons to attend for _______ days
(Example, the meeting space rate for a 19 person group arriving Friday evening and leaving by either Sunday morning or afternoon is $300 x two 24-hour periods = $600)
[ ] none [ ]breakfast(s) @ $8 for ________ people [ ] lunch(es) @ $12 for __________ people [ ] dinner(s) @ $18 for __________ people
Coffee/tea @$3/person/day for morning & afternoon breaks: NO YES number of days____
Snacks @ $7/person/day: NO YES no. days____
[ ] number of vegetarians __________ [ ] number of vegans __________
Other food allergies or issues:________________________________________________
First meal served at: ________________________ (date and time)
Last meal served at: _________________________ (date and time)
Friendly Crossways provides coffee maker, coffee filters, some spices, commercial dishwasher, at least one refrigerator, two stoves, a fully equipped kitchen and place settings and silverware for 70.
Your group will prepare meals and clean kitchen and dining hall appropriately, and bring items as designated above._____________ (initial here)
Your group will prepare meals and tidy kitchen area and dining hall, but Friendly Crossways will do the final wipe-down, mopping and supercleanup of the kitchen and dining hall for $75 ___________________ (initial here) Please note: this charge is in addition to the facilities cleaning charge (see paragrap 7, below).
We provide blankets, handmade quilts and pillows.
You may bring your own sheets, but SLEEPING BAGS are NOT ALLOWED in the hostel
OR
You may use our linen rental (top and bottom sheets and pillow case) at $6.00/person for _____ people.
To help us keep costs down, we ask that guests bring their own towels and toiletries.
We can keep our rates low because groups cooperate in leaving the facility at least as neat as they found it when they arrived. While we expect every group to tidy the common areas and put things back the way they were, we realize that due to the physical and mental intensity of some workshops, washing bathrooms and vacuuming bedrooms before leaving is the last thing participants want to do. Please check the cleaning page for detailed cleaning expectations. The minimum cleaning fee is $100 (for overnight groups of up to 20 people). Larger groups may opt for a $5/person charge in lieu of cleaning the facility.
OR
Friendly Crossways staff will do the cleaning__________(initial here)
a.) One check is a registration fee toward the estimated facilities usage fee (accommodations AND conference space fees). This fee will be deducted from the total bill.
Best Guestimate of attendance _____________ X $15 X number of 24-hour periods_____ = registration fee of $____________ (minimum $300).
OR
For those renting EXCLUSIVE USE of Friendly Crossways with up to 40 people attending:
$700 X number of 24-hour periods______ = registration fee of $________
b.) The other check is a damage/cleaning deposit of $200. This check will be returned to the sender 14 days after your retreat unless there was property damage or the facility was not cleaned per agreement. If the latter case, we will deduct an appropriate amount and send you the balance along with an explanation of expenses.
A damage deposit of $200 is attached to this registration form ____________ (initial here).
a) If you have to cancel and can notify us 61 days or more before the event, your registration fee will be returned LESS $300.
b) Cancellations made 22-60 days or less before the event will mean forfeiture of the entire deposit.
c) Groups which cancel 21 days or less before the event will be responsible for paying 100% of the total estimated facilities usage (Lodging/Conference Room), less the registration fee that has been paid.
d) Groups which cancel 5 days or less before the event will be responsible for paying 100% of the total estimated facilities usage (Lodging/Conference Room) AND any estimated meal charges, less the registration fee that has been paid.
Please read and initial: I have read and understand the cancellation policy _____________ (initial here).
In the event that the conference center is able to book other groups into the space cancelled by your group, we may be able to reimburse a portion of the cancellation fee to you.
VERY IMPORTANT: Please call with a count of participants FIVE BUSINESS DAYS before your event date. This count will be the minimum number used for the Meal portion of your billing if we are cooking for you. This number will also be used as the basis for the Lodging/Conference Room portion of the bill whether or not everyone shows up.
HOWEVER, if your participant count looks like it will be at least 25% smaller than you expected on this form, you will be billed 100% of your Best Guestimate X the number of event days UNLESS you gave us three weeks notice of the change in the numbers.
Please read and initial: I have read and understand that I am responsible for calling in a timely manner with final numbers for meals, and with unexpected reductions in numbers _____________ (initial here).
11. Registration fees are transferable to another date at the discretion of the manager.
12. Our license does not allow alcohol in the facility, and, unfortunately we are unable to accommodate pets.
13. It helps us to get to know your group better if you will send us a copy of the information/schedule/ directions etc. that you send to your participants. If you fax us a copy before you go to press we may have clarifications regarding the Friendly Crossways portion of the information that you may wish to incorporate in your final copy.
printed name________________________________ signature__________________________________
date:___________________________
Please print your:
address______________________________________________________________
town, state & zip_______________________________________________________
Please circle Best two phone numbers to reach you:
home _____________________________ work_______________________________
cell_______________________________ fax ____________________________
e-mail _______________________________________________________________
Mail: 247 Littleton County Road, Harvard MA 01451
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