Wedding Rates
You can reserve exclusive use of our 15-acre property for up to 48 hours for a fee of $2995.* This gives you access to the grounds and organic gardens, dining hall, meeting space, use of kitchen for non-reception meals, and accommodations for up to 40 people. Additional overnight guests can be added for a fee of $39/24 hour period.
We have an in-house wedding videographer (former clients include National Geographic, BBC, PBS, CBS, A&E etc.) For more information contact Keith Turner at turner247@charter.net
* Massachusetts Room Occupancy Tax of 5.7% will be calculated on the accommodations portion of your bill.
1. ____________________________________________________________
Name of Bride and Groom requesting use of Friendly Crossways from :
(DATE)_________________(ARRIVAL TIME [5 pm or later]) ________________
to (DATE)___________________(DEPARTURE TIME by 5 pm)______________
for (wedding, reception, family reunion, etc.)
_____________________________________________________________
2. The minimum rate is $2995 for two 24-hour days (starting and ending at 5 pm). For wedding parties with more than 40 people staying overnight, the additional rate is $39/person/day, plus room tax.
2 a. We expect ______________ persons to stay overnight for _______nights.
2 b. We want Friendly Crossways to provide linens @ $7/person for _______ people.
2 c. Our guests will be bringing their own linens (top sheets, bottom sheets, pillow cases) & towels (initial here_____) We will let our guests know that sleeping bags, comforters, blankets and pillows from their homes are NOT ALLOWED at Friendly Crossways (it's a sanitation rule) (initial here______)
3. The wedding reception will include approximately _______________ people. There is no day fee for the first 40 people attending the reception. If there are more than 40 guests, there is an additional day fee of $5-$10/person depending on your caterer's needs. If Friendly Crossways is providing the catering, there is no additional day fee.
Wedding reception starts at ________________ (date and time)
4. MEALS-Other than Reception-Friendly Crossways is to provide none, some, all meals (20 person minimum charge):
[___] none [__]breakfast(s) for ________ people [___ ] lunch(es) for __________ people
[___ ] dinner(s) for __________ people [___ ] wedding reception meal for ________________ people
number of vegetarians __________ number of vegans __________ other: _____________________
First meal served at: ________________________ (date and time)
Last meal served at: _________________________ (date and time)
The Massachusetts 5% sales tax on meals will be added to your final bill.
5. If you are providing your own meals and snacks, your group is responsible for cleaning after each meal/snack, and for bringing your own paper towels and napkins, coffee, tea, sugar, oil, tin foil and plastic wrap in addition to your food.
Friendly Crossways provides coffee maker, coffee filters, some spices, commercial dishwasher, at least one refrigerator, two stoves, a fully equipped kitchen and place settings and silverware for 70.
Your group will prepare non-reception meals and clean the kitchen and dining hall appropriately, and bring items as designated above._____________ (initial here)
Your group will prepare non-reception meals and tidy the kitchen area and dining hall, but Friendly Crossways will do the final wipe-down, mopping and supercleanup of the kitchen and dining hall for $75 ___________________ (initial here)
6. Registration: in order to reserve the space, TWO CHECKS must accompany this application:
a.) One check is a $1500 registration fee toward the estimated facilities usage fee (accommodations AND meeting space fees). This fee will be deducted from the total bill.
b.) The other check is a damage/cleaning deposit of $200. This check will be returned to the sender 14 days after your wedding weekend unless there was property damage or the facility was not cleaned per agreement. If there is damage we will deduct an appropriate amount and send you the balance along with an explanation of expenses.
A damage deposit of $200 is attached to this registration form ____________ (initial here).
7. Reception Deposit: 50% of the estimated reception meal fee is due 60 days before The Big Day.
8. Cancellation Policy:
a) If you have to cancel and can notify us 61 days or more before the start of the wedding weekend event, your registration fee will be returned LESS $300.
b) Cancellations made 22-60 days or less before the event will mean forfeiture of both the facilities and meal deposits.
c) If you cancel 21 days or less before the event will be responsible for paying 100% of the total estimated facilities usage (Lodging/Meeting Space), and the reception meal deposit will be forfeited.
d) If you cancel 5 days or less before the event will be responsible for paying 100% of the total estimated facilities usage (Lodging/Meeting Space) AND any estimated meal charges, less the registration fee that has been paid.
Please read and initial: I have read and understand the cancellation policy _____________ (initial here).
9. Billing: the Balance of the total bill is due upon arrival, unless other arrangements have been made with the manager.
VERY IMPORTANT: Please call with a count of participants FIVE BUSINESS DAYS before your event date. This count will be the minimum number used for the Meal portion of your billing if we are cooking for you. This number will also be used as the basis for the Lodging/Conference Room portion of the bill whether or not everyone shows up.
HOWEVER, if your participant count looks like it will be at least 25% smaller than you expected on this form, you will be billed 100% of your Best Guestimate X the number of event days UNLESS you gave us three weeks notice of the change in the numbers.
Please read and initial: I have read and understand that I am responsible for calling in a timely manner with final numbers for meals, and with unexpected reductions in numbers _____________ (initial here).
10. If you will be providing beer, wine, or champagne to your guests, you must purchase a WedSafe Wedding liability and property damage insurance, naming Keith and Mary Turner, dba Friendly Crossways, as additional insured.
Please read and initial: I will provide a copy of the WedSafe insurance policy to Friendly Crossways staff __________ (initial here).
11. Unfortunately, we are unable to accommodate pets.
printed name________________________________ signature__________________________________
date:____________________________
Please print your:
address______________________________________________________________
town, state & zip_______________________________________________________
Please circle Best two phone numbers to reach you:
home _____________________________ work_______________________________
cell_______________________________ fax ____________________________
e-mail _______________________________________________________________
Mail: 247 Littleton County Road, Harvard MA 01451
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